AUTHORIZATION FOR THE PROCESSING OF PERSONAL DATA
Aware of the importance of protecting and properly managing the personal information provided by its clients and suppliers, HOTEL LAS ISLAS, acting as the CONTROLLER of the received information, has designed policies and procedures which, together with this authorization, allow for the proper use of your personal data.
In accordance with the General Regime on Personal Data Protection contained in Law 1581 of 2012 and Decree 1377 of 2013, which develops the constitutional rights of individuals to know, update, and rectify all types of information about themselves that is subject to processing in public and/or private databases, we request your authorization to collect, store, use, circulate, delete, process, transmit, and/or transfer your information to third parties located within and outside the national territory. This includes the processing, updating, and management of the data that has been provided and incorporated into various databases or electronic repositories held by the Hotel. The processing may be carried out directly by the Hotel or through its contractors, consultants, advisors, and/or third parties in charge of data processing, to perform any operation or set of operations such as collection, storage, use, circulation, suspension, classification, transfer, and/or transmission (the “Processing”) on all or part of your personal data.
The collected data may be used for: a. Supporting the contractual relationship established with the Hotel.
b. Providing services related to the products and services offered.
c. Carrying out all activities related to the service or product, including adding you to a mailing list for the newsletter.
d. Sending information about changes to the terms of the acquired services and products, and informing you about new services and products.
e. Managing your requests, clarifications, and investigations.
f. Conducting studies and programs necessary to determine consumer habits.
g. Enhancing security filters and business rules in commercial transactions, confirming and processing such transactions with your financial institution, our service providers, and yourself.
h. Conducting periodic evaluations of our products and services to improve their quality.
i. Sending technical, operational, and commercial information about products and services offered by the Hotel, its partners, or suppliers, currently and in the future, via traditional and electronic means.
j. Requesting satisfaction surveys, which you are not obligated to respond to.
k. Transmitting and/or transferring data to other companies or business alliances to fulfill our corporate purpose. Transmission and transfer may occur even to third countries with different levels of data protection from that of Colombia when necessary for fulfilling our obligations.
l. Complying with obligations assumed by the Hotel with its clients upon acquiring our services and products, especially regarding your hotel registration and service during your stay.
m. Responding to queries, requests, complaints, and claims submitted by oversight bodies and other authorities legally entitled to receive personal data.
n. Carrying out any other activity of a similar nature necessary to develop the Hotel’s corporate purpose.
o. Performing checks in various databases and authorized sources (such as OFAC lists, UN lists, etc.) necessary for fraud and money laundering prevention, according to our risk prevention and management policies – SARLAFT.
p. In the event that you provide health-related documentation (medical records, medical leave, etc.), it will be used solely for reimbursement or similar procedures required with contracted service providers. This information will be safeguarded with the highest level of confidentiality and treated with absolute secrecy.
Authorization on behalf of another person: If you provide information about other individuals, by accepting this document you certify that you have their express authorization to provide their personal data. Therefore, we will not conduct any verification and will assume the truthfulness, validity, and authenticity of such data. As such, we are not responsible for any damages resulting from falsehood, homonymy, or identity impersonation.
Sensitive Data
The data subject acknowledges, accepts, and freely, expressly, and voluntarily authorizes the processing of sensitive information such as union affiliations, social organizations, health-related data, biometric data, and other data classified as sensitive under the law. Responding to questions regarding sensitive data or data of minors is optional. Biometric data stored in databases is collected and processed strictly for security reasons, to verify personal identity and control access for employees, clients, and visitors.
Data of Minors or Dependents
If you provide personal data of minors or individuals with disabilities, you guarantee that you are acting as the legal representative of the minor or dependent, that the minor has been heard, and that their fundamental rights have been respected. If you are not the legal representative but provide such information, you declare that you have obtained the legal guardian’s authorization and assume all associated responsibility. The data of minors, considered a specially protected category, will be processed according to applicable laws and our personal data policy.
DATA PRIVACY POLICY
The handling of this information will be carried out in accordance with the Hotel’s Privacy and Personal Data Processing Policy, available at www.lasislas.com.co. In this regard, the Hotel is expressly and unequivocally authorized to retain and manage all your information and to continue processing it under the terms of said policy.
Your rights as a data subject are contemplated in Article 8 of Law 1581 of 2012, including the rights to access, update, and rectify your personal data, request proof of authorization, be informed of data use, and revoke consent. If you wish to exercise your rights, including deletion or modification of your data.
DECLARATION OF SOURCE OF FUNDS
In accordance with Colombian law and applicable international regulations, I hereby make the following declarations regarding the source of my funds and lawful activities:
- I declare that my (our) assets and resources come from lawful activities, in accordance with Colombian law.
- I will not allow third parties to make deposits into my (our) accounts from illicit activities as defined in the Colombian Criminal Code or any other related law, nor will I (we) engage in transactions linked to such activities or individuals associated with them.
- All my (our) income and activities are lawful.
- I (we) am (are) not listed in any international watchlists or blocked for drug trafficking, terrorism financing, corruption, money laundering, or crimes associated with sexual tourism involving minors.
- No legal proceedings are pending against me (us) domestically or internationally regarding any of the above.
- I (we) authorize the Hotel Las Islas to terminate any agreement, benefit, subsidy, business, or contract in case of a breach of any clause in this document, holding the entity harmless from any liability arising from false, inaccurate, or misleading information provided herein or from violation of the document.
Under penalty of perjury, I affirm that the information provided here is truthful and I declare that I have read, understood, and accepted this document.
ASSUMPTION OF RISKS DURING STAY AT HOTEL LAS ISLAS IN BARÚ
I acknowledge that I have been informed about the naturalist and environmental conservation concept of Hotel Las Islas, as an eco-hotel located in a geographically prioritized natural setting where native flora and fauna are respected.
I understand that, due to the natural environment and the Hotel’s environmentally responsible approach, my stay may involve the presence of various animals, including insects, which are native to the area and preserved as part of the local ecosystem.
Although the Hotel performs periodic pest and insect control in both private and shared spaces, I understand and accept that the presence of such animals may occur. The Hotel cannot fully control these occurrences, as they are natural events within the ecotourism context.
If I see an insect or any animal that could cause discomfort to me or others, I will immediately inform Hotel management so that trained and authorized personnel may take appropriate action to ensure everyone's well-being and preserve the environment.
In case of any incident involving an animal, the Hotel Las Islas will provide first aid, but it will not be held liable for any resulting effects, as such incidents are considered force majeure or unforeseeable events beyond the Hotel’s control.
ACCEPTANCE OF THE ACCOMMODATION CONTRACT
I declare, with my signature, that I have read, understood, and accepted all the clauses, terms, and conditions of the accommodation contract.
